Group accommodation, coordinated from one clear brief.
Grexgo helps Travel, HR, Events and Procurement teams source suitable hotels, follow up, compare proposals and coordinate every group stay in one structured workflow.
Paris · Annual Sales Meeting
One complete brief for accommodation, meeting space and services.
Organising a group stay should not mean managing dozens of email threads.
Finding suitable hotels, collecting comparable proposals and coordinating internal requirements can quickly become a full-time task. Grexgo brings the brief, hotel sourcing, follow-ups, offers and documents together so your teams can make decisions with greater clarity.
- Requirements arrive from different departments
- Hotels receive different versions of the request
- Offers are difficult to compare across email and PDF
- Approvals, contracts and updates become disconnected
- One qualified brief aligns every stakeholder
- Suitable hotels are sourced and followed up
- Rates, services and conditions are easier to compare
- Your company keeps control of the final decision
Everything needed to move a corporate group request forward
Grexgo combines one structured workspace with hands-on support for the time-consuming parts of hotel sourcing.
Brief Qualification
We clarify the destination, dates, rooms, budget, meeting needs, services and corporate requirements.
Targeted Hotel Sourcing
Suitable properties are identified based on location, capacity, facilities and the needs of your group.
Structured Hotel RFPs
Selected hotels receive the same complete request, reducing missing information and inconsistent replies.
Clear Offer Comparison
Review total cost, room types, services, policies, cancellation terms and added value in a consistent format.
Follow-Up & Negotiation
Grexgo follows up on responses and helps clarify or adjust proposals before your company decides.
Documents & Visibility
Keep offers, approvals, contracts, rooming lists, invoices and communications attached to the correct project.
From internal requirements to a clear hotel decision
Grexgo coordinates the sourcing workflow while your organisation keeps control of budget, policy and approval.
Share Your Requirements
Provide the destination, dates, group size, budget, services and internal constraints.
We Qualify the Brief
Grexgo checks the details and prepares one complete request for suitable hotels.
We Source & Follow Up
Selected hotels are contacted and their proposals are actively followed up.
Review Comparable Options
Your team receives clear hotel options with the key rates and conditions visible.
Choose & Confirm
Your organisation approves the right solution and keeps the project information together.
External sourcing support aligned with your internal rules.
Grexgo helps organise the process without taking over your approvals. Your teams retain visibility and make every final decision.
A service adapted to your projects and organisation.
Corporate needs vary by group volume, destinations, departments and required services. Grexgo defines the right level of platform access and operational assistance around your organisation.
What corporate teams need to know
Who is the corporate service designed for?
Grexgo can support Travel, HR, Events, Procurement, Office Management and project teams responsible for organising accommodation for employees, partners or guests.
What types of corporate groups can Grexgo support?
Typical projects include seminars, offsites, incentives, training programmes, board meetings, conferences, product launches and accommodation for temporary project teams.
Can we include our preferred hotel partners?
Yes. Your preferred properties can be included in the sourcing process alongside other suitable options for the destination.
Does our company keep control of the final decision?
Yes. Grexgo supports hotel sourcing, follow-ups and comparison. Your organisation retains control of budget approval, hotel selection and the final commercial decision.
How is the corporate service priced?
The service is tailored to the scope of your requirements, expected group volume, destinations and level of operational support. Contact Grexgo to discuss the most suitable arrangement.
One clear process for your next group accommodation project.
Tell us about your destination, dates, group size and required services. Grexgo will show you how the sourcing and coordination can be simplified.